vFound vs Cheqroom
Cheqroom and vFound serve different desk requirements. Cheqroom documents an invited-user Booking Portal with a date-filtered equipment catalogue and multi-item requests. The standard vFound My vFound form requests one category at a time. A venue can also enable a private photo catalogue for grouped item, category and kit requests, subject to staff approval. That borrower experience is a meaningful difference to test.
We publish vFound. This is a review of the linked public documentation, not an independent hands-on test of Cheqroom. Confirm the required tier, hardware and full price with each provider.
Cheqroom facts checked against its public website on 23 October 2026.
Side by side
| Feature | vFound | Cheqroom |
|---|---|---|
| Price | US$58/month per venue, billed yearly (US$696 a year), unlimited items and team members | Not publicly stated in the pricing page text checked; request a current quote for your equipment, users and required workflows.Source |
| Reservations | Specific-item or category reservations, optional approval, availability checks, email reminders, calendar entry and pickup into one checkout | Reservations and check-outsSource |
| Users and items | Unlimited items and team members | Not publicly stated in the pricing page text checked; confirm user and item allowances in your quote.Source |
| Labels | A printable QR label for every item; vFound AI names new items from a photo | Not publicly stated on the page checkedSource |
| Reminders | Email receipt, a reminder before longer due times, then up to three overdue reminders | Not publicly stated on the page checkedSource |
| Returns | Condition and photo on return; damaged items set aside for repair | Not publicly stated on the page checkedSource |
| App to install | None: vFound runs in the browser and scans labels with the device camera | iOS and Android apps are offered for check-outs, returns and reservations with barcode or RFID scansSource |
| Borrower requests | The standard My vFound form requests one category at a time. The optional private photo catalogue accepts grouped item, category and kit requests for staff approval; it starts off. | Invited users log in, browse available equipment by date, view photos and specifications, and add multiple items to a request.Source |
| Draft bookings | Staff and borrower reservations are checked against availability when saved. | Portal drafts do not hold equipment before submission.Source |
Choose Cheqroom if
- Borrowers need an invited-user portal with equipment specifications and native mobile apps.
- Your equipment team wants native mobile apps.
Choose vFound if
- The desk allocates equipment and a borrower request for a category is sufficient.
- You want browser-based kit checkout, due dates and condition recorded on return.
Try the actual desk journey
The optional vFound borrower catalogue starts off. When enabled, current private My vFound links let borrowers browse equipment photos and request items, category quantities or kits together for staff approval; an availability preview does not reserve stock.
Reserve an item for a lesson; staff can reserve a whole saved kit the same way.
Read more
- With the optional catalogue off, request one category from My vFound. Enable the catalogue as the venue owner, browse fictional equipment photos, submit a grouped request and check that staff must approve it.
- Check out a kit, return only part of it and record a damaged item. Make sure the remaining equipment stays visible to the desk.
Use fictional sample records for rehearsal. This screen illustrates vFound, not the other product.
Plan a careful switch from Cheqroom
Keep the original evidence under your venue’s retention policy. Verify the destination records before retiring the old system; no one-click migration is promised.
Read more
- Obtain an equipment CSV through the export tools your Cheqroom account permits. Keep agreements, maintenance history and attachments in a private archive.
- Preview a small synthetic Cheqroom-format CSV in vFound Equipment before importing. Match asset codes and categories; recreate kits and booking rules deliberately.
- Count physical stock and reconcile every active checkout and future reservation. Importing inventory does not migrate reservation history or create active checkouts.
Meet vFound Equipment
Reserve equipment, hand out complete kits, track every asset and let borrowers self-check out, with reminders built in.
See everything in vFound EquipmentFrequently asked questions
How does vFound Equipment compare with Cheqroom on price?+
Cheqroom does not state a price in the current pricing page text checked; ask for a quote including equipment, users and required workflows. vFound Equipment costs US$58/month per venue, billed yearly at US$696, for the whole team. Both offer reservations; vFound also includes self-checkout and no per-administrator charge.
What should we test before replacing Cheqroom with vFound?+
With the optional catalogue off, request one category from My vFound. Enable the catalogue as the venue owner, browse fictional equipment photos, submit a grouped request and check that staff must approve it. The optional vFound borrower catalogue starts off. When enabled, current private My vFound links let borrowers browse equipment photos and request items, category quantities or kits together for staff approval; an availability preview does not reserve stock.
Will our existing Cheqroom links and history move automatically?+
No automatic transfer of private links or historical evidence is promised. Obtain an equipment CSV through the export tools your Cheqroom account permits. Keep agreements, maintenance history and attachments in a private archive.
Try vFound Equipment with your own desk.
Start a 14-day free trial of vFound Equipment. A valid card is required; cancel before day 14 to avoid the yearly charge.
Start your 14-day free trial