vFound Visitor desk kit

Record arrival and departure without leaving earlier visitors visible to the next person.

1. Keep the register with staff; do not expose previous visitors to the next arrival.
2. Confirm the host and purpose under your reception procedure.
3. Record arrival when the visitor actually arrives, not when a meeting is scheduled.
4. Record departure and resolve entries with missing checkout times.
5. Use your approved emergency procedure and reconcile people directly; a manually updated workbook is not a live safety system.

Visitor arrival message for a host
Hello [host],
[Visitor name] from [organisation] has arrived for [meeting or appointment] and is waiting at [reception]. Please collect them or contact [desk contact] with instructions.
Reception reference: [reference]

The workbook does not notify hosts, issue private passes or update a live roll call. Limit access and set a retention period under your organisation's policy.

https://vfound.io/tools/visitor-log-template